Posted Nov 10, 2021Administrative Assistant

Part-time

Details

Business: Canadian Municipal Network on Crime Prevention
Address: Remote
Website: http://safercities.ca/home/



Tags

Administrative

Description

REMOTE, PART-TIME ADMINISTRATIVE ASSISTANT
Date Posted: November 10, 2021
Closing of Posting: November 22, 2021
Remote Work Level: 100% remote
Location: Canada National
Career Level: Experienced
Job Schedule: 40-60 hours per month / 10 to 15 hours per week
Salary Range: CND $23.00/hourly – CA $30.00/hourly
Start: December 2021
Duration: December 2021 to March 2022 (with option to extend)
The Canadian Municipal Network on Crime Prevention is seeking an experienced, professional, and personable Administrative Assistant to join our team.
The individual we are seeking is highly skilled in all aspects of office administration, willing to work remotely, and self-motivated. The role is well suited to someone who has strong organizational skills, great attention to detail and experience working in a fast-paced environment.
Reporting to the Executive Director, the Administrative Assistant will provide a range of administrative services for the Canadian Municipal Network on Crime Prevention including:
Membership Liaison
• Respond to phone and email inquiries either by responding directly or referring potential members to the appropriate source of information
• Manage the Community of Practice member-only site including updating/uploading information, uploading webinars and documents, meeting agendas and minutes in collaboration with support from staff and IT consultant
• Support members with access to the internal site
• Quarterly updating of membership contacts
• Process membership applications
• Schedule onboarding meetings with CMNCP staff and new members
• Support membership fee invoices
General Administrative Duties
• Create and update guidelines and/or protocols in partnership with senior management
• Schedule meetings, prepare meeting agendas and packages, take minutes, ongoing communication, track tickets (e.g., Eventbrite) and attendees, support guest presenters, support online polling, communicate with speakers, create speaking notes
o CMNCP Board Meetings (10 annually)
o CMNCP National Meetings (2-3 annually)
o CMNCP Webinars (6-8 annually)
• Reviewing, scribing and editing documents
• Communicate with insurance provider
• Other tasks as identified
Qualifications
• Completion of a post-secondary certificate in office administration or equivalent and a minimum of two (2) years related work experience. Equivalent experience will be considered
• Strong word and data processing skills using programs of the MS Office Suite (Word, Excel, PowerPoint,
Outlook) and TEAMS/Zoom or similar platforms
• Prior experience using Adobe Suite, project tracking systems and/or related computer software is an asset
• Highly organized with great attention to detail and accuracy
• Fluently bilingual in French is an asset
• Basic knowledge of financial processes is an asset
• As an employment equity employer, CMNCP actively seeks Indigenous peoples, visible minorities, women,
people with disabilities, and additional diverse identities for our workforce
The position requires very good interpersonal skills, empathy, as well as the ability to clearly communicate, both
written and oral, while maintaining confidentiality.
We actively encourage applications from members of groups with historical and/or current barriers to equity,
including (but not limited to)
• First Nations, Métis and Inuit peoples, and all other Indigenous peoples
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or
spiritual beliefs, or place of origin
• Persons with visible and/or invisible (physical and/or mental) disabilities
• Persons who identify as women and
• Persons of marginalized sexual orientations, gender identities, and gender expressions
We recognize that many of these identities intersect and that therefore, equity, diversity and inclusion can be
complex. We value the contributions that each person brings and are committed to ensuring full and equal
participation for all in our community.
Applicant must be eligible to work in Canada (i.e., Canadian citizen, permanent resident, or work permit).
Please send your cover letter and resume to admin@cmncp.ca by November 22, 2021

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