Posted Apr 2, 2024Payroll & Benefits Coordinator



Business: Upper Nicola Indian Band
Phone: 2503503259
Address: 2225 Village Road, Douglas Lake


Administrative Finance


Payroll & Benefits Coordinator

Full-time: 35 hours per week
Job Purpose:

The purpose of this position is to ensure the Payroll and benefits associated functions are provided in compliance with the Upper Nicola Financial Administration Law, Personnel Policies and Procedures and Federal Labour Code legislation.
Key Responsibilities:

Provides a full range of Payroll & benefits related functions including:.
Processing bi-weekly payrolls
Check coding of all timesheets and expenses, liaising with the appropriate manager to correct any errors or omissions.
Inputting of data into payroll system, maintaining records, & preparing reports.
Responsible for updating, maintaining, & ensuring the accuracy of payroll data
Calculate benefits and other entitlements as required and Maintain payroll deductions in relation to benefit program.
Manage ongoing benefit invoice reconciliations and ensure benefit premiums are paid in a timely manner
Process documents for employment insurance Records of Employment (ROEs, T4’s).
Undertake payroll filing and provide assistance to staff and managers on PR matters.
Ensure hard copies of payroll records are filed appropriately, confidentially, and securely.
Prepare government reporting and remittances, such as WCB and source deductions.
Run monthly ad hoc reports from the payroll system for managers as authorized.
Assist in the investigation of queries about payroll and/or expenses (dealing with staff members, managers and expense claimants).
Comply with all applicable legislation and UNB policies and procedures including the Financial Administration Law.
Audit, reconcile & process all payroll and benefits remittances annually and monthly.
Administration of employees' health benefits and pension plan, including responding to internal & external payroll concerns or inquiries.
Other appropriate duties as required by the CFO.

Qualifications and Experienc
Grade 12 completion required.
Completion of a bookkeeping or payroll course is required.
A minimum of two years experience in a payroll function is preferred.
UNB Payroll & Benefits Administrator Job Description
Knowledge, Skills and Abilities

Must be familiar with the use of Xyntax Software or be willing to be trained.
Experience with PayWorks HRIS system would be an asset.
Knowledge of general accounting procedures and proficient in data entry.
Must be able to work independently and in a team environment, work well under pressure, meet deadlines and pay close attention to details.
Be extremely well organized.
Possess good judgment, tact, strong interpersonal skills and demonstrate initiative.
Must be able to maintain confidentiality.
Must be able to relay information in a calm, polite, respectful and accurate manner.
Must be willing to undertake training and refresher courses to maintain good practice.

Criminal Record Check: A clean record is required.
Working Conditions:
This position is office-based and requires periods of concentrated effort and attention to detail, The position requires dealing with people in relation to sensitive financial issues.

« Back to Search